The Law Foundation of BC (also referred to as “LFBC”, “the Foundation”, “we”, or “us”) is a philanthropic organization that funds programs and projects throughout British Columbia that benefit the public in the following areas: legal education, legal research, legal aid, law reform, and law libraries.
The LFBC is considered a public body in the province of British Columbia and therefore, complies with the Freedom of Information and Protection of Privacy Act (“FOIPPA”) regarding the management of Personal Information and for the purpose of Freedom of Information (“FOI”) requests. We also comply with the Canadian Anti-Spam Legislation (“CASL”) where applicable.
What is Personal Information?
According to FOIPPA, personal information means recorded information about an identifiable individual other than business contact information (“Personal Information”).
Business contact information is defined as information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email, or business fax number of the individual (“Business Contact Information”).
Purposes for Personal Information Collection, Retention, Use and Disclosure
The LFBC collects, uses and discloses personal information such as name, contact information, payment information, educational or employment history and payment information for the following, non-limited purposes:
We may collect Personal Information submitted to the Foundation by grant applicants, grant-receiving organizations, and their board or staff as part of grant, fellowship or scholarship applications and reporting, and evaluations of work conducted as in relation to such grants, fellowships or scholarships.
Training and evaluation
We may collect Personal Information as part of training or evaluation programs sponsored or provided by the Foundation.
Research and development
We may collect Personal Information as part of research and development of policies related to the delivery of our grant-making programs and of services delivered under those grants, including statistical research and analysis.
We receive information from financial institutions and the Law Society for the purpose of reconciliation/verification of interest payments from pooled trust accounts that are required to be made by law. In general this information is not personal information, however, where personal information is collected, used or disclosed it is treated with the same level of protection as otherwise provided under this policy.
We may collect Personal Information including name and email addresses from individuals for the purposes of communicating with grantees, partners, and members of the public who have given consent to receive email communications.
The emails we send may include newsletters, information about LFBC’s events, activities, research, and grant programs and other applicable communications.
Event registration and attendance
When an individual registers to one of our events, we may collect Personal Information including name, email address, and any other specific personal information required to administer and coordinate our event.
We may collect Personal Information as part of surveys from event attendees and we may use the information submitted by the attendees to improve future events.
We may collect Personal Information including email address and name of the individuals that register for our webinars. We use this information to provide webinar access details as well as to send resources associated with the webinar such as reports and toolkits.
Applications for Employment or Volunteer Positions
We may collect Personal Information including contact information as well as information relating to the qualifications/resume and references of any individual applying for employment or volunteer position at the Foundation. We will use this information to evaluate the applicant’s relevant experience regarding the role they are applying for, and otherwise administer the application process.
Website statistics and analytics, including cookies
We also use web analytics tools to collect information on page visits and downloads to better understand what types of content are most valuable to our community. For this purpose, we collect information including location, IP address, device information, and browsing activities while on the website. This information helps us optimize the content and format of our website to serve you better. We do not capture or store information such as your name or home address when you visit our website.
Social media interactions
The Foundation uses social media to share news and engage members of the public about the work of the Foundation. When you interact with the Foundation through social media, you consent to the collection of your personal information by these platforms in accordance with the terms of the platform. These social platforms collect aggregate demographic information such as age, gender, and interests. We may monitor this data for the purpose of tailoring our content to specific audiences.
Make sure that you do not unnecessarily provide your personal information or anybody else’s such as name, email address, or phone numbers through your social media posts.
Personal Information Use and Disclosure
The LFBC will only access, use or disclose information for the purposes for which it was collected, or for a use that is consistent with that purpose, unless consent for another access, use or disclosure has been obtained, or is otherwise required or authorized by law. Personal information will not be accessed, used or disclosed by Foundation employees, volunteers and Governors except as authorized in the course of fulfilling their duties and responsibilities.
The LFBC does not sell, rent, trade, any of the Personal Information we collect from you to third parties.
Personal Information Storage and Transfer
The LFBC stores Personal Information at its offices in British Columbia and on its information systems within Canada, and with third-party service providers located in Canada except as authorized by FOIPPA.
In limited circumstances Personal Information may be stored outside of Canada by third-party service providers, in accordance with and in a manner consistent with the requirements of FOIPPA.
Personal Information Safeguarding
The LFBC takes reasonable steps to protect your personal information. We have implemented physical, electronic, and procedural safeguards to protect the systems and locations where we store your Personal Information against unauthorized access, use, or disclosure.
We also take reasonable steps to ensure that our employees are aware of the procedures to follow to protect Personal Information, and we work with our third-party providers to ensure they employ consistent data protection practices.
FOI Requests and Rights Over Your Personal Information
FOIPPA provides all members of the public with the right to access certain public records as well as your own Personal Information held by public bodies, and ensures that public bodies are transparent and accountable.
Subject to any exceptions or constraints established by FOIPPA, you have the right to submit an FOI request, including requesting access to your Personal Information. You also have the right to request that the LFBC correct any Personal Information that we hold about you which may be inaccurate.
To submit an FOI request or a request regarding the access or correction of your Personal Information, please submit an email with the details of your request to the LFBC Privacy Officer at the address provided below.
If you have any further questions, concerns, or unresolved requests relating to your Personal Information, please contact the LFBC Privacy Officer at: [email protected]